Skip to content
PMS Wiki

BA cutover checklist

When ready to flip the PMS fully live, you need to:

  1. Disable the 27 BA AAs we’ve replaced (or chosen to migrate)
  2. NOT disable the 3 BA AAs that stay in BA permanently
  3. Flip the worker-side feature flags out of shadow mode

Disable in BA panel

Open Beds24/BA panel → Settings → Auto Actions. For each ID below, flip the Enable toggle off:

188068  Checkout message CC 223 day before
286614  Checkout message TP 501 day before
286615  Checkout message SS 702 day before
286616  Check-in message 7 days before
286773  1 days before check-in
286775  New Steamboat Booking Cleaning
286885  3 days before check-in
287047  pre check in complete
287383  CHECKIN to dirty
287537  CC223 lock box info
287540  SS702 lock box info
287583  check in today internal email
287600  check-out today internal email
287706  CheckInForm to message and CHECKIN
287732  Check-in tomorrow color change
287745  Check out time - booking color change
287770  check in today Its 3pm and still dirty
288017  New Torian Booking - Brad
288251  pre check not complete set color 5 days before
288621  CheckOutForm to message and CHECKOUT
289186  Early check-in message after info-code
290167  TP501 checkin today info
291352  booking.com paid flag and infocode
291586  No check-in form day after sms
291710  airbnb confirm message
299092  New Torian Booking - Kemar
308252  Cancel Steamboat Booking Cleaning

(287732, 287745, 188068, 286614, 286615 might already be off — verify each.)

DO NOT disable

These three stay in BA permanently — they drive VRBO payment processing which we’ve decided to leave with BA:

287721  Collect security deposit before check-in VRBO (already DISABLED in BA)
287723  VRBO first payment
287724  VRBO Final payment

Skip (won’t affect anything)

286878  Mail Chimp Trigger        ← external marketing system, not ours
288261  2 day before Pre Check in SMS  ← was already a no-op in BA

Flip worker shadow flags

These flags are currently shadow_mode=0 (already live):

  • pre-arrival-messages
  • form-bridges
  • booking-flag
  • daily-flag-sync

Still in shadow_mode=1 (cleaner notifications routed to Bill instead):

  • cleaner-sms — flip when ready to text cleaners directly
  • cleaner-email — flip when ready to email cleaners directly

To flip:

Terminal window
npx wrangler d1 execute stayonthesnow --remote --command="\
  UPDATE feature_flags SET shadow_mode=0 \
  WHERE workflow_name IN ('cleaner-sms', 'cleaner-email');"

Smoke test after cutover

After disabling BA + flipping flags:

  1. Check the next morning’s daily digest → /admin/delivery-status for any unexpected misses
  2. Watch /admin/clean-status to confirm cleaner touchpoints fire
  3. Trigger a manual SMS test via /admin/sms-test?to=+1...&body=...
  4. Wait for the next real booking to validate end-to-end

Rollback

If something breaks:

  1. Re-enable the BA AAs in the panel (toggles work both ways)
  2. Flip worker flag back: UPDATE feature_flags SET shadow_mode=1 WHERE workflow_name='X'
  3. Investigate via /admin/delivery-status + migration_log

Reference

  • Full coverage map in BA auto-actions
  • Memory file ba-auto-actions-final-coverage.md mirrors this checklist